Smooth Sailing: A MarinerÕs Guide to Microsoft Word
2003
Jessica M. Ricker
Smooth Sailing: A MarinerÕs Guide to Microsoft Word 2003
Jessica M. Ricker
Professional Writing and Technical Communication
380
Department of English
University of Massachusetts Amherst
December 18, 2006
TABLE OF CONTENTS
Table of ContentsÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ...ÉÉÉÉÉÉ..ÉÉÉ3
PrefaceÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ...ÉÉÉÉÉ..ÉÉ..ÉÉÉ4
Chapter 1 – Introduction to Microsoft Word 2003ÉÉÉÉÉÉÉÉÉÉ.ÉÉ.....ÉÉ.5
1.1 – Opening a DocumentÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉ..6
1.2 – Understanding the ToolbarÉÉÉÉÉÉÉÉÉÉÉ.ÉÉÉÉÉÉÉ..É7, 8
Chapter 2 – Document Set-UpÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.ÉÉÉÉÉ..ÉÉ.ÉÉ9
2.1 -- Document AlignmentÉÉÉÉÉÉÉÉÉÉÉÉÉ...ÉÉÉÉÉÉÉÉ10
2.2 – Line SpacingÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.11
Chapter 3 – Modifying the Text ÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉÉÉ..ÉÉ..É12
3.1 – Changing FontsÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ...13
3.2 – Changing Font SizesÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.ÉÉÉÉÉÉ..É14
3.3 – Making Fonts Bold, Underlined or ItalicizedÉÉÉÉÉÉ...ÉÉÉÉÉ..É15
Chapter 4 – Editing and Personalizing your DocumentÉÉÉÉÉÉÉ..ÉÉÉ..É....16
4.1 – Checking Spelling and GrammarÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉ..17
4.2 – Adding Bullets/NumbersÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉ..É..18, 19
4.3 – Adding and Arranging ImagesÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉ..É..20, 21
4.4 – Copying and PastingÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉÉ.22
Chapter 5 – Saving, Opening and PrintingÉÉÉÉÉÉÉÉÉÉÉÉÉ...ÉÉÉ..É23
5.1 – SavingÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..É...24
5.2 – OpeningÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉ.25
5.3 – PrintingÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..ÉÉ..ÉÉÉ26
Chapter 6 – Helpful HintsÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ...ÉÉ..27
6.1 – Using the Office AssistantÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..É28
6.2 – Shortcut KeysÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..É29
6.3 – Word CountÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ..É...30
6.4 – Undo and RepeatÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ.31
AcknowledgementsÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉÉ...ÉÉÉÉÉÉ...É..É32
PREFACE
While youÕre sailing
the high seas, maintaining a travel log is difficult. The old days of journaling with a pencil and paper are gone forever;
though, thanks to Microsoft Word 2003!
With Word, you can easily write letters and even keep a journal (with
pictures!) of your travels. This
guide is intended for first-time users of Word with some computer
experience. Now that youÕve
decided to use Word 2003, this guide will help you navigate your way through
the easy-to-use program. YouÕll be
a master mariner in no time!
LetÕs set sail!
CHAPTER 1 –
INTRODUCTION TO MICROSOFT WORD
1.1
– Opening a Document
1.2
– Understanding the Toolbar
Welcome to the
beginning of your journey through Microsoft Word 2003! Microsoft Word lets you compose
letters, resumes, papers, and various other documents available in template
form. Are you ready to write?
Begin exploring Microsoft Word 2003!
"Our voyage
hade commenced, and at last we were away, gliding through the clean water, past
the reeds. Care was lifted from our shoulders, for we were free from advice,
pessimism, officialism, heat and hot air."
K. Adlard Coles
1.1 Opening a Document
So you want to
record your journey while traveling the world of your computer? First you must figure out a way to get
to your destination. There are
numerous places to travel in the world of cyber-space; luckily, Microsoft Word
is just a mouse-click away.
To Open a New Document:
1. Look for the Microsoft
Word
Icon 
on your desktop.
2. Double Click the Icon.
If you cannot locate the Icon 
on your desktop, travel to
the Start menu.
1.
Click on Start
in the bottom left corner of your screen.
A pop-up screen appears.
2.
Move the cursor to the All
Programs tab. A pop-up
screen appears.
3.
Move the cursor to the Microsoft
Office
tab. A pop-up screen appears.
4.
Move the
cursor to Microsoft Word and click on the tab.
Figure 1.1
A blank screen appears. YouÕre ready to write!
1.2
Understanding the
Toolbar
YouÕre out of
your comfort zone, so now what?
Time to learn the tricks of the trade! In order to get the full benefit of Word, you must first
understand to use the Toolbar, located at the top of your screen.
The Toolbar features
graphics at the top of your screen and offers you shortcuts in creating your
document.
Click on one of the following graphics to utilize the Toolbar:
Figure 1.2
Figure 1.3
CHAPTER 2 – DOCUMENT SET-UP
2.1 – Document Alignment
2.2 – Line Spacing
Microsoft Word
allows you to choose the style and adjust the appearance of your document. This chapter guides your through these tasks.
ÒI find the great
thing in this world is not so much where we stand, as in what direction we are
moving: To reach the port of heaven, we must sail sometimes with the wind and
sometimes against it - but we must sail, and not drift, nor lie at anchor.Ó
Oliver Wendell Holmes
Anchors Away!
2.1 Document Alignment
Whether youÕre
looking to type a poem, perfect your resume, or record your world travels in a
journal, Word provides options for the perfect alignment for your project.
To align your document, click on one of the three alignment options from the Toolbar. Your entire document is aligned in this option.
Figure 2.1
To align parts of your text in different options:
1. Highlight the desired text to align.
2. Click left, center or right from the Toolbar. This passage now appears in the designated alignment.
Tip! Standard documents are aligned left.
2.2 Line Spacing
Does your
document look cluttered? Do you need some space between the lines? No problem! Word lets you to format your document line by line.
To regulate the Line Spacing of your document:
1.
Click Format. A drop-down menu appears.
2.
Scroll down to Paragraph
and click on it. A box of Paragraph options appears.
3.
Click on the white
box under Line Spacing.
4.
Choose your desired line
space (1.5, Double). (Figure 2.2)
5.
Click OK.
Figure 2.2
CHAPTER 3 –
MODIFYING THE TEXT
3.1
– Changing Fonts
3.2
– Changing Font Sizes
3.3
– Making Fonts Bold, Underlined, or Italicized
Customizing
your text makes your document unique – just like customizing your boat
does! Using various font colors
and sizes allows you to alter the style of your resume, letter, travel journal,
or other important document.
"The pessimist
complains about the wind; the optimist expects it to change; the realist
adjusts the sails.Ó
William Arthur Ward
3.1 Changing Fonts
Do you want a
professional-looking memo to send to the Captain? Or would you like a spunkier
font for a sign to display on deck?
Your font options with Word are endless!
To change the Font of your text:
1.
Highlight the text
you want to change.
2.
Click the Font icon
located in the toolbar. A list of Font Options appears.
3.
Select your desired Font. Your text now appears in this font.
Figure
3.1
Tip! The text of most standard documents is Times New Roman.
3.2 Changing Font Sizes
Most of your
standard documents are written in 12-point font. To make your document stand out, a larger font is your best
choice. If you have to cram a lot of information on one page, Word offers you
the option of smaller font sizes.
To change the Font Size:
1.
Highlight the desired text.
2.
Click the Font Size
icon on the Toolbar (located next to Font name). A list of Font Sizes appears.
3.
Choose your desired Font
Size. Your text now
appears in this size font.
Figure 3.2
Now youÕre sailing! Keep up the good work!